Executive Assistant (Chief People Officer and Chief Governance & Sustainability Officer)

Overview

People. Passion. Pride. This is what has driven our teams since 1833.

Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at 350 locations in more than 65 countries, across six continents.    

But at the heart of our business is our people.

Role Purpose

We are seeking an Executive Assistant to provide dedicated support for our Chief People Officer and Chief Governance and Sustainability Officer. This role involves managing complex diaries, coordinating meetings and communications, complex travel arrangements and handling sensitive information with discretion. The successful candidate will be highly organised, proactive, and able to manage competing priorities across two senior functions, contributing to the efficiency and effectiveness of the leadership team.

What you will be doing

• Manage, and maintain complex schedules, inbox, and co-ordinate meetings across time zones.
• Handling of confidential correspondence, building flexibility into the diary and anticipating needs to allow appropriate planning and preparation time
• Acting as a gate keeper managing correspondence, scheduling and preparation.
• Organisation and coordination of complex global travel arrangements: co-ordination of flights/check in, visas, accommodation and good transportation logistics.
• Ensure correct briefing notes or papers where required for meetings are prepared in advance.
• Preparation of bi-monthly Executive Management Review Reporting.

Would you like to see more detail on the accountabilities of the role? Please see the attached job description for further information.

Safety, Security, Wellbeing and Compliance:

You will have a responsibility and duty whilst at work to take reasonable care of the health, safety and wellbeing of yourself and others in accordance with provided information, training, and workplace health and safety rules or procedures. The company is committed to providing a safe working environment for all staff members. In all areas of our business there is a potential risk to the health, safety and welfare to everyone on our sites through the misuse of alcohol and drugs. As such the Company prohibits such misuse and carries out regular testing to enforce our Substance Misuse Policy.

Please see the attached job description for further details on safety, security, wellbeing & compliance.

What we are looking for

• A minimum of 2 years of experience in office coordination, administration, executive support. Prior experience supporting senior executives is highly desirable.
• Strong ability to prioritise tasks, manage multiple responsibilities, and work efficiently in a dynamic environment.
• Excellent written and verbal communication skills, with a professional, friendly, and approachable demeanour.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other standard office software.
• Ability to handle sensitive and confidential information with the utmost professionalism and sound judgment.

Diversity

Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.

Please be aware that as part of our recruitment process, we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role. Please feel free to contact to recruiter below, if there are any reasonable adjustments to our process that you would like us to consider.

As part of our recruitment process, we will always consider how candidates fit with our values which you can learn more about here.

Application Instructions

Is this role ticking all the boxes for you? If so, please click apply now!