Overview

People. Passion. Pride. This is what has driven our teams since 1833.

Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at 350 locations in more than 65 countries, across six continents.    

But at the heart of our business is our people.

Role Purpose

The Administrative Officer plays a critical role in supporting the smooth and efficient operation of the organization by managing a range of administrative functions, with a specific focus on Human Resources, Finance, and Permits. This role ensures compliance with internal policies and external regulations, maintains accurate records, and provides essential support to management and staff across departments.

What you will be doing

• Maintain employee records and ensure documentation is complete and up to date.
• Track employee attendance, leave, and ensure timely submission of payroll-related data.
• Support performance management activities and training coordination.
• Assist in preparing and processing invoices, expense reports, and petty cash reimbursements.
• Liaise with Finance team.
• Maintain records of financial transactions and ensure proper documentation.
• Prepare and submit permit applications, renewals, and updates with relevant government authorities.
• Maintain an organized tracking system for all permits and licenses, ensuring timely renewals.
• Manage office supplies, equipment, and facility-related needs.
• Any other reasonable duty as requested.

Would you like to see more detail on the accountabilities of the role? Please see the attached job description for further information

Safety, Security, Wellbeing and Compliance:

You will have a responsibility and duty whilst at work to take reasonable care of the health, safety and wellbeing of yourself and others in accordance with provided information, training, and workplace health and safety rules or procedures. The company is committed to providing a safe working environment for all staff members. In all areas of our business there is a potential risk to the health, safety and welfare to everyone on our sites through the misuse of alcohol and drugs. As such the Company prohibits such misuse and carries out regular testing to enforce our Substance Misuse Policy.

Please see the attached job description for further details on safety, security, wellbeing & compliance.

What we are looking for

• Experience and knowledge of aviation.
• Good communication skills.
• Excellent customer service skills.
• Keyboard skills Preferable
• Must be flexible and willing to work in shifts covering 24 hours.

Diversity

Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.

Please be aware that as part of our recruitment process, we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role. Please feel free to contact to recruiter below, if there are any reasonable adjustments to our process that you would like us to consider.

As part of our recruitment process, we will always consider how candidates fit with our values which you can learn more about here.

Application Instructions

Is this role ticking all the boxes for you? If so, please click apply now! the deadline to receive applications is 23 September 2025.