Overview

People. Passion. Pride. This is what has driven our teams since 1833.

Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at over 290 locations in 65 countries, across 6 continents.

But at the heart of our business is our people.

Role Purpose

To support the cargo department with their daily operational, local payroll and office administration needs.

General and Administration:

General office administration duties including reception, filing, processing mail, answering telephone enquiries, ordering and monitoring office stationery and supplies, maintaining an organised office environment and restock office supplies
Complete reconciliations and reports for cash and electronic sales transactions.
Update systems with starters and leavers
Help to manage and minimize operational costs and expenses
Manage the records, ordering and distribution of staff uniforms
Maintains a positive working relationship with the management team, supervisors and customers in all areas of the business. Assist the senior management group with general administrative requirements
Manage sensitive information with confidentiality and integrity
Minute operations and customer meetings as required
Event management including- arranging/booking catering, coordinating flights and accommodation
General running of day-to-day operations, including maintenance calls, service quotes, office cleaning, and liaising with other suppliers
Produce reports for management and Human Resources
Being responsible for local payroll responsibilities, which include using the payroll system, entering and updating rosters, processing daily exceptions (collecting, calculating and entering data) and managing staff leave forms
Producing payroll statistics and reports
Respond to staff and management enquiries to resolve payroll disputes and enquiries
Preparing monthly invoice data and statistics and updating billing systems.
Adhoc tasks as requested by the General Manager

Would you like to see more detail on the accountabilities of the role? Please see the attached job description for further information

Safety, Security, WellBeing and Compliance:

You will have a responsibility and duty whilst at work to take reasonable care of the health, safety and wellbeing of yourself and others in accordance with provided information, training, and workplace health and safety rules or procedures. The company is committed to providing a safe working environment for all staff members. In all areas of our business there is a potential risk to the health, safety and welfare to everyone on our sites through the misuse of alcohol and drugs. As such the Company prohibits such misuse and carries out regular testing to enforce our Substance Misuse Policy.

Please see the attached job description for further details on safety, security, wellbeing & compliance.

What we are looking for

Ability to interpret relevant EBAs and Awards
Aviation experience desirable but not essential
Strong verbal and written communication skills
Customer service skills
Proficiency in the use of Microsoft Office products in particular Word, Excel and Outlook
Ability to work under pressure and manage high volume rostering requirements
Willing to be flexible to work outside normal office hours to meet special operational needs if required
Excellent attention to detail
Exceptional organisational and time management skills
Fast learner and ability to adapt to change
Ability to work autonomously unsupervised
Strong knowledge of work related processes & procedures
Advanced computer skills
Ability to multi task

Diversity

Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.

Please be aware that as part of our recruitment process, we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role. Please feel free to contact to recruiter below, if there are any reasonable adjustments to our process that you would like us to consider.

As part of our recruitment process, we will always consider how candidates fit with our values which you can learn more about here.

Application Instructions

Is this role ticking all the boxes for you? If so, please click apply now!

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