Overview

People. Passion. Pride. This is what has driven our teams since 1833.

Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at over 290 locations in 65 countries, across 6 continents.

But at the heart of our business is our people.

Role Purpose

We are seeking a proactive, organised, and professional Executive Team Assistant to provide assistance to the Executive Vice President, Europe. This role will also provide Front of House Cover for our Head Office for one day per week. The Executive Team Support position involves handling various responsibilities, travel and meeting arrangements, expense reporting, and other administrative duties, to support a productive and efficient work environment

What you will be doing

Diary management and meeting co-ordination.
Organisation and coordination of global travel arrangements.
Preparation and submission of monthly expense claims.
Providing administrative support, including document preparation, booking meeting rooms and arranging catering.
Handling incoming and outgoing correspondence including confidential and sensitive information

Would you like to see more detail on the accountabilities of the role? Please see the attached job description for further information

Safety, Security, Wellbeing and Compliance:

You will have a responsibility and duty whilst at work to take reasonable care of the health, safety and wellbeing of yourself and others in accordance with provided information, training, and workplace health and safety rules or procedures. The company is committed to providing a safe working environment for all staff members. In all areas of our business there is a potential risk to the health, safety and welfare to everyone on our sites through the misuse of alcohol and drugs. As such the Company prohibits such misuse and carries out regular testing to enforce our Substance Misuse Policy.

Please see the attached job description for further details on safety, security, wellbeing & compliance.

What we are looking for

High school diploma or equivalent required; bachelor's degree preferred.
Minimum of 2 years of experience in a personal assistant, administrative, office management, or reception role; prior experience supporting senior executives is highly desirable.
Strong organisational and multitasking abilities.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other standard office software.

Diversity

Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.

Please be aware that as part of our recruitment process, we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role. Please feel free to contact to recruiter below, if there are any reasonable adjustments to our process that you would like us to consider.

As part of our recruitment process, we will always consider how candidates fit with our values which you can learn more about here.

Application Instructions

Is this role ticking all the boxes for you? If so, please click apply now!

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